Introduction
GrowMore Marketing LLC (“StaffCheck,” “we,” “us,” or “our”) is committed to protecting your privacy and ensuring that your personal information is handled in a safe and responsible manner. This Privacy Policy outlines how we collect, use, disclose, and protect your personal data when you use our StaffCheck services. By engaging with our services, both Candidates and Employers agree to the terms of this Privacy Policy.
1. Definitions
- Candidate: An individual subject to pre-employment screening through StaffCheck.
- Employer: The organisation or individual requesting pre-employment screening services for a Candidate.
- Personal Data: Any information relating to an identified or identifiable natural person.
2. Information We Collect
The information we collect from Candidates is essential for conducting thorough and accurate pre-employment screenings, ensuring compliance and informed decision-making for Employers.
2.1. From Candidates:
- Identification Information: Full name, date of birth, national ID number, passport details, etc.
- Contact Information: Email address, phone number, residential address.
- Employment History: Details of previous employment, job titles, references.
- Financial Information: Credit history, financial records, as necessary for certain roles.
- Criminal Background Information: Records of criminal convictions or offenses, as allowed by applicable law.
- Health Information: Drug test results, where applicable and lawful.
2.2. From Employers:
- Contact Information: Company name, contact person, email address, phone number.
- Service Details: Information about the number of Candidates to be screened and specific screening requirements.
3. How We Use Your Information
We use the information collected for the following purposes:
- To Provide Services: Processing pre-employment screenings, including ID verification, criminal checks, financial checks, and reference checks.
- To Communicate: Contacting Candidates and Employers regarding the screening process, results, and any necessary follow-up actions.
- To Comply with Legal Obligations: Ensuring that the services provided comply with all applicable laws and regulations.
- For Business Operations: Analysing and improving our services, managing billing and payments, and conducting audits.
4. Legal Basis for Processing
Our legal basis for processing personal data depends on the nature of the data and the context in which we collect it:
- Consent: We obtain explicit consent from Candidates for processing their data for the purposes of pre-employment screening.
- Contractual Necessity: Processing is necessary for the performance of a contract with the Employer, such as providing screening services.
- Legal Compliance: Processing is necessary for compliance with a legal obligation to which StaffCheck is subject.
- Legitimate Interests: Processing is necessary for the purposes of legitimate interests pursued by StaffCheck, such as improving our services and ensuring business continuity.
5. Data Sharing and Disclosure
We do not sell, rent, or trade personal data. We may share your personal data with the following parties:
- Service Providers: Third-party service providers who assist in delivering our services, such as background check agencies and IT support.
- Legal and Regulatory Authorities: Where required by law, we may disclose personal data to comply with legal obligations or in response to valid legal processes.
- Business Transfers: In the event of a merger, acquisition, or sale of all or part of our assets, your personal data may be transferred to the new owner.
6. Data Retention
We retain personal data only for as long as necessary to fulfill the purposes for which it was collected, including legal, accounting, or reporting requirements. After this period, data will be securely deleted or anonymised within our HRMS system.
7. Data Security
We implement appropriate technical and organisational measures to protect personal data from unauthorised access, alteration, disclosure, or destruction. This includes encryption, access controls, and regular security assessments.
8. Your Rights
Depending on your location and applicable law, you may have the following rights regarding your personal data:
- Access: The right to request access to your personal data.
- Rectification: The right to request corrections to any inaccurate or incomplete personal data.
- Erasure: The right to request deletion of your personal data, under certain conditions.
- Restriction: The right to request the restriction of processing of your personal data.
- Objection: The right to object to the processing of your personal data, under certain conditions.
- Portability: The right to request transfer of your personal data to another service provider.
To exercise any of these rights, please contact us using the details provided below.
9. International Data Transfers
Your personal data may be transferred to and processed in countries outside of your country of residence. These countries may have different data protection laws, but we ensure that adequate protections are in place to safeguard your data in compliance with applicable law.
10. Cookies and Tracking Technologies
StaffCheck may use cookies and similar tracking technologies to enhance your experience on our website. For more information, please refer to our Cookie Policy.
11. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or legal obligations. We will notify you of any material changes by posting the new policy on our website and, where appropriate, by other means.
12. Contact Us
If you have any questions or concerns about this Privacy Policy or our data practices, please contact us at: [email protected].
By using StaffCheck Services, both Candidates and Employers acknowledge that they have read, understood, and agreed to this Privacy Policy.
